This index lists Guides that describe how to set up, configure, or use Manager. Most Guides are listed under only one heading. But a few apply to more than one heading and are listed accordingly.
These Guides will get you started, providing information on how to manage businesses and users, set initial preferences applying to all businesses, and choose the functional modules and accounting method you will initially use. (You can always add more or change later.)
- Setup: Add a business | Name or rename a business | Enter business details | Set base currency | Set language | Set number format | Set date format | Backup, restore and transfer businesses | Remove a business
- Users: Create users
- Summary: Customize a business | Simplify Manager | Set reporting period | Choose between accrual or cash basis accounting | Set and display account codes | Clear transactions in Suspense account | Close an accounting period
- Software Version: Determine version number | Install or update desktop edition on macOS
Once you have established a business in Manager, the most important task is structuring your accounts to match your form of organization, method of operation, legal reporting requirements, and management information needs. Effort here will pay dividends as long as you run your business.
- Chart of Accounts: Design a chart of accounts | Build a chart of accounts | Add an account | Delete an account | Set up accounts receivable | Set up accounts payable | Set and display account codes | Add custom control accounts
- Capital Accounts: Set up and use capital accounts | Use capital subaccounts
- Common Business Situations: Simplify equity accounting for sole traders / proprietors | Set up business as a self-employed services provider
- Tracking Codes: Use tracking codes | Correct missing tracking codes
- Special Accounts: Use special accounts | Avoid automatic credit allocations with special accounts
- Starting Balances: Set start date | Enter starting balances
Customizing a Business
Manager includes many features for customizing your business’ look to the outside world. It also allows customization of inputs and displays to streamline your internal workload.
- Business Logo: Add or change a business logo
- Custom Fields: Use custom fields | Add an image to a custom field | Add custom fields for individual line items | Move a custom field on transaction forms
- Themes: Change the look of forms with themes | Customize themes | Set a theme for customer or supplier statements | Change a form title | Code calculations into custom themes | Add line numbers to themes | Add page numbers to PDFs of custom themes | Adjust recipient information to fit windowed envelopes
- Form Defaults: Set form defaults
Many features of Manager appear consistently throughout the program or draw upon several functional modules. These make the program fairly intuitive to use.
- Learn the Program: Experiment with a test business | Import a sample business
- Common Procedures: Create non-inventory items | Choose between tax-exclusive and tax-inclusive prices | Apply a discount | Use Copy to function | Use HTML code in fields | Export lists and reports | Set lock date | Use compact mode on small screens | Open a data file directly
- Journal Entries: Make journal entries | Set up and manage recurring journal entries | Write off bad debts
- Tax Codes: Create tax codes | Work with multi-component custom tax codes | Reverse charge VAT (Value Added Tax) | Archive tax codes | Adjust tax accounting for partial personal use | Account for GST on goods imported to Australia | Implement 2017 GST scheme for India
- Batch Operations: Use Batch Create and Batch Update functions | Use the Batch Delete function
- Search and Sort: Search for records | Sort lists and tables
- Attachments: Attach supporting documentation | Organize attachments with folders
- Reports: Create reports | Issue customer statements | Issue supplier statements | Create sales invoice reports | Create a budget | Prepare a quick profit and loss statement
- Emails: Email transactions and reports | Attach files to emails sent from Manager | Use email templates | View email | Troubleshoot email issues
- PDFs: Create PDF files of transactions and reports
These Guides describe accounting techniques for physical cash, bank accounts, credit cards, and other forms of money.
- Cash and Bank Accounts: Set up a cash account | Set up a bank account | Set up credit cards | Reconcile bank accounts | Use multiple currencies | Convert a bank or cash account into the other type
- Cash and Bank Transactions: Receive money | Spend money | Track cleared and pending status of bank transactions | Import bank statements | Use bank rules to categorize imported transactions | Make cash sales (sell without sales invoices) | Make cash purchases (purchase without purchase invoices) | Record customer deposits and advances | Record supplier deposits and advances | Pay a refund | Exchange inventory | Find and recode bank transactions | Record early payment discounts on receipts for sales invoices | Record early payment discounts on purchases | Handle dishonored cheques
- Inter Account Transfers: Transfer money between bank and cash accounts | Post inter account transfers from imported bank statements
- Expense Claims: Use expense claims | Set up expense claim payers
Accounts receivable functions relate to quoting and selling goods and services to customers on credit. They include accounting for billable time and expenses.
- Customers: Enter customers | Edit or add customer information | Set starting balances for customers | Use customer codes | Manage inactive customers
- Sales Quotes: Create sales quotes
- Sales Orders: Create sales orders
- Sales Invoices: Create sales invoices | Set up and manage recurring invoices | Issue your first invoice to a customer | Offer early payment discounts on sales invoices | Resolve overpaid status on invoices | Resolve issues with automatic credit allocations | Account for withholding tax (tax withheld at source) | Assess late payment fees | Refresh unit prices on sales invoices | Offset simultaneous sales and purchase invoices
- Credit Notes: Use credit notes for customer returns and refunds
- Billable Time: Record billable time | Add billable time details with custom fields | Invoice billable time
- Billable Expenses: Record billable expenses | Write off billable expenses | Invoice billable expenses
Guides in this group cover ordering and buying goods or services on credit from suppliers.
- Suppliers: Enter suppliers | Edit or add supplier information | Set starting balances for suppliers | Use supplier codes | Manage inactive suppliers
- Purchase Orders: Issue purchase orders
- Purchase Invoices: Create purchase invoices | Set up and manage recurring invoices | Add freight-in to inventory item costs | Account for withholding tax (tax withheld at source) | Adjust rounding differences on purchase invoices | Resolve overpaid status on invoices | Resolve issues with automatic credit allocations | Offset simultaneous sales and purchase invoices
- Debit Notes: Use debit notes for supplier returns and refunds
Inventory includes tangible goods held for sale or production. Inventory management can be complex, and Manager’s behavior changes, depending on which functional tabs are enabled. Read Guides in the Overview section first to see which capabilities you want to use.
- Overview: Manage inventory - Part 1 Introduction | Manage inventory - Part 2 Continuation | Manage inventory - Part 3 Conclusion
- Inventory Items: Create and manage inventory items | Use inventory kits | Set starting balances for inventory items | Find and merge duplicate inventory items
- Inventory Transfers: Add inventory locations | Transfer inventory between locations
- Inventory Write-Offs: Write off inventory
- Delivery Notes: Create delivery notes
- Goods Receipts: Create goods receipts
- Production Orders: Use production orders to manufacture inventory items | Use production orders for repairs, maintenance, or improvements
Payroll Guides describe how to record earnings, deductions, and contributions associated with your employees, as well as how to pay employees what they are owed.
- Employees: Enter employees | Pay employees
- Payslips: Set up payslip items | Issue payslips | Set up and manage recurring payslips
Fixed and intangible assets are property owned by a business with long lifetimes. Their full cost is recovered over an extended period of time rather than being counted entirely as a current expense.
- Fixed Assets: Purchase fixed assets | Expense fixed assets | Depreciate fixed assets | Dispose of fixed assets | Migrate fixed assets from prior accounting system
- Intangible Assets: Purchase intangible assets | Amortize intangible assets | Dispose of intangible assets | Migrate intangible assets from prior accounting system
Despite its overall simplicity, Manager can still present situations where more advanced knowledge is necessary.
- Application Data: Manage application data folder contents | Move application data to another folder (e. g., Dropbox)
- Rebranding: Rebrand the desktop edition (Windows)
- Users: Reset the administrator password